ADMINISTRATION CLERK SUPERVISOR (GENERAL) REF NO: VRH 15/2023

SALARY: R294 321 per annum (Level 07). Plus 13th Cheque, Medical Aid (Optional) and Housing Allowance (Employee must meet prescribed requirements)

JOB LOCATION: Vryheid District Hospital

JOB REQUIREMENTS:

Matric grade 12/Senior Certificate. 3 to 5 years of administrative or clerical experience managing patient records in a hospital setting; a current driver’s licence. Nota Bene: Shortlisted candidates will need to provide proof of work history that has been approved by Human Resources (service certificate). Recommendation A course in registry management or records management would be advantageous.

Knowledge, Skills, Training and Competencies Required:

possess knowledge of the duties and laws that apply to the operation area. The Batho Pele Principles, the Labour Relations Act, the Public Service Act, the Public Service Regulations, the Basic Conditions of Employment Act, and the Public Finance Management Act are only a few examples of applicable public service policies, laws, and procedures. possesses thorough knowledge of the hospital fees manual, standard operating protocols for filing, disposable procedures, and the Department of Health’s general filing system.

Know how to use IT equipment, such as printers, copiers, facsimiles, scanners, and data projects, and be proficient in MS Word, Excel, Outlook, and PowerPoint. Management of information and records, including gathering, assembling, and sharing of data and statistics. Have experience writing reports. possess excellent verbal, nonverbal, and written communication abilities. Possess good organisational, time management, financial management, and team-building abilities.

Outstanding analytical and problem-solving abilities. Possess good people skills and telephone manners. possess good organisational abilities, be able to work independently, and act in a tactful and discreet manner. Be prepared to work shifts whenever necessary.

DUTIES:

Ensure that all manual and electronic medical records are maintained, stored, and retrieved within the patient records department of the facility in compliance with the relevant policies and standards created to support effective and efficient management of data. Make that the hospital’s mortuary section complies with departmental policy directions and suggested standards for mortuary amenities. Make sure porter and messenger services are reliable and efficient.

Create schedules for the retention and destruction of records and provide guidance on applicable rules and classification schemes. helps create a structure for a health information management system that is well-organized, conveniently accessible, preserves patient privacy, and complies with rules and guidelines. Manage every resource given to the component well.

Make ensuring that patient data is kept up to date, safely stored, and effectively managed to allow for quick retrieval and organisation. Make that patient-related data is gathered, verified, and developed into reports in order to support precise and timely management reporting processes. Make sure the files for MVA patients are managed and controlled properly.

Ensure the proper management of attorney applications for patient records. Champion the E-Health system at the hospital and HPRS systems at clinics. Be responsible for management control and monitoring of revenue collection at the admission section. Oversee and report on the status of patient records administration at clinics.

ENQUIRIES: Mr S Pillay (Assistant Director Facilities Management) Tel No: (034) 982 2111,
ext. 5927

HOW TO SUBMIT APPLICATIONS:

All applications should be handed in person to Human Resource Office No. 9 or forwarded to Assistant Director: HRM, Vryheid District Hospital, Private Bag X9371, Vryheid, 3100. NB: Due to issues with the post office, applicants are urged to use a courier service.

NOTE:

The reference number must be written in the reference number column on the reverse of the envelope and on the form Z83, for example, Ref 13/2018. NB: Applicants will be disqualified if they do not follow the aforementioned instructions. It should be acceptable for people with impairments to apply for these positions. The appointment is contingent upon the favourable results of the NIA’s security clearance, credit history, qualification, citizenship, and employment verification checks.

The application won’t be taken into consideration if these conditions are not met. The receipt of applications won’t be acknowledged due to the volume of submissions. However, only the candidates who made the short list will get correspondence. Please be aware that no S&T claims will be paid to candidates who have been invited for interviews owing to financial restrictions. Due to the job fairness goal, African men are encouraged to apply.

All eligible officers and workers must be made aware of the contents of this circular minute upon the foundation of all institutions. Even if applicants are not present at their regular places of employment to apply, institutions are required to inform them of their eligibility for the position described in this circular.